COO Report: Barb gave a short overview of 2023 operations. A surge in ticket counts in November and December brought the volume up above 2022 volume. Bob Rumpza of Rumpza Consulting will act as meeting facilitator.
Strategic Planning: Bob went over the results of his survey of the Board. "Connecting Minnesota for Safe Digging" is being retained. Refinements were made to the Core Values that have driven innovation efforts over the past 5 years. They are now Safety Driven, Trustworthy, Industry Leader, and Collaborative. Meeting concluded with preliminary development of strategic priorities around the ideas of advancing technology and deamage prevention education.
Closed Special Session: The recruiting process and retention of a recruiting firm was delegated to the Executive Committee. Committee will also finalize salary adjustments for GSOC employees. Review of the 2024 Financial Projections was led by Pat Warden. Communication budget is increasing slightly in 2024 in the hopes of establishing relationships with Twin Cities Road Crew, Twin Cities Transit, and other media organizations. Board approved 2024 financial projection as well as the establishment of restricted reserves for 2024-2025.
Open Session: Tom Coffman of MnOps discussed stakeholder survey results. At length discussion of proposed legislation ended with a consensus that the board may provide additional comments to MnOps and/or issue a letter of support as the statutory proposal continues to be refined.
Chairs Report: Introduction to Dan Krier, the new State Marshall and Director of the Office of Pipeline Safety. Introduction to Brad Seber, Shane Alexander, and Crystal Gorres all with CenterPoint Energy. Introduction of Richard Klein from the City of Redwing. August minutes approved. Explanation and approval of government relations proposal by GSOC's lobbying firm. Barb Cederberg proposed another strategic planning session. The last was 5 years ago and extremely helpful in guiding GSOC management. This was approved.
Guest Discussion - White Lining: Richard Klein from the City of Red Wing addressed the board regarding a substantial lack of whitelining. GM of GSOC, Tammy Gardner pointed out that there are required questions whether filing online or by phone about whether or not the area has been whitelined. Ultimately it was decided this is an enforcement issue, not a call center issue, and that MnOps should be engaged for compliance.
COO Report: GSOC visioning team previously looked into software for field communication between locators, excavators, and facility operators. All were deficient in some way. OCC has decided to develop software in-house and is planning to have that up and running by the 2024 busy season. Concerns over record keeping standards and security of information being stored was discussed. Non-excavation review committee has met and is in the process of gathering useful suggestions from facility operators. PHMSA grant to SahredGeo to assist with the development of software to share mapping data between organizations. The first will be MnDOT and WSB Engineering. Michigan notification center has received funding from the state to assist in funding innovations and is interested in the mapping project.
PR/Awareness Report: New program called Twin Cities Road Crew which brings damage prevention messaging to schools. Also working on a new billboard program with the Green and Blue metro lines. 13,000 yard sticks were given out at 2023 State Fair. TV coverage was received by WCCO and KARE11. 811 Run had significant increase in participants and sponsors from previous years. Olivia is seeking new information to keep the DP meetings fresh and interesting. Discussion of a learning management system that ends with a certificate of completion.
OCC Presentation: 2024 staffing plan is to retain more personnel over the winter and train closer to busy season than in previous years. KPI compliance is high for the year and ticket volume has evened out to within 1% of 2022. Review of the dynamic start time innitiative. Proposed statutory change to have all ticket start times at 12:01am to help with scheduling. My Ticket Analytics is being offerred to all of the largest volume stakeholders. Efforts to enhance employee engagement have been more difficult as the work from home model continues, but is an important strategy to retain employees. Notification center has processed more than 20,000 map updates so far this year.
Presentation - GPS Locating Technologies: Travis Beran, Preident of Subsurface Solutions, shared new developments in GPS locating technology including some that may be used where cell service is not available.
MnOps Update: Damage rates reported to MnOPS are down slightly for Q3. Working with the MN Department of Management more than 8,000 surveys have been sent out to the industry for feedback regarding current industry issues and possible legislation changes. GSOC members are encouraged to participate and pass the survey along to other stakeholders. A special meeting was proposed to continue discussion of adjustments to the statute.
Finance Committee Update: Ticket volumes are slightly down, but so are expenses so overall financial performance remains near expectations. Development of the 2024 financial projection will be later this month.
Chairs Report: Introduction to guest Crystal Gorres who's been with CenterPoint Energy for over 10 years. April minutes approved. Rundown of meeting between Dean Parker and State Rep. Larry Kraft who vice chiars the Climate and Energy Committee.
COO Report: Overall ticket volume is down approx. 2.3% from 2022 although May was the second busiest month in GSOC history. After review of electronic positive response numbers, board members suggest further analysis of normal and update tickets only. Missunderstandings of how meet tickets is prompting further education for excavators. Future developments will involve an online communication platform for easy posting and viewing of project scheduling and documentation. City of Roseau is working towards using GPS enabled locators to develop improved utility maps. Utility mapping project continues adn the CGA is interested in helping to establish guidelines for data formatting and transmission.
PR/Awareness Report: Upcoming awareness efforts - Farm Fest, 811 Run, State Fair, and OCC Users' Group. New CGA logo and "50 in 5" challenge from CGA. Suggestion from board member for GSOC to build a training curriculum for excavators. Kim Boyd is is looking into what can be used as a basis from other OCC states.
MnOps Update: MN damage rates reported to MnOps are slightly lower than those reported to CGA DIRT Report, but reporting continues to decline. Most cases initiated in 2023 have not been finalized with 200 pending cases. Board discussed initial alternatives to MnOps involvement in enforcement for delayed ticket disputes. Advisory committee formation for the MN Management Analysis Division project continues. 17 interviews have happened already. No changes to Chapter 216D. Civil damages for pipelines have been aligned with Federal standards. MnOps request for $563,000 annually from the DP general fund has been approved. Complaint resolutino needs a better escalation process and there will be more investigation into what is causing all the delays.
OCC Report: Work from home model has increased retention. Cross training has led to greater efficiencies and higher KPI compliance. Phase II of the My Ticket Analytics project went live at the end of March. Facility Operators and excavators are all invited to sign up now. Notificaiton center is also working obtain accurate design contact information on non-excavation type tickets. Change to ITIC callbacks from call to early morning email prompting more timely responses from homeowners. A record number of map updates have been made in 2023 with over 11,000 in July alone.
Finance Committee Update: Financial statement audit is complete. Performance is satisfactory and management expenses continue to be within expected norms.